Please read this instruction text carefully before registering and uploading your thesis at the Munich University Library's repository "Electronic theses".
Twice a year - in the winter and summer term - the University Library offers an information event on the topic of publishing dissertations. You can download the presentation shown at this event here.
In addition to the electronic publication, the UB offers you the option of publishing your thesis with a publishing house. Not only will your thesis be published in a publishing house, but also simultaneously on the repository "Electronic Thesis".
At the same time as the printed version is published, the thesis is also published in digital form as an open access publication that is freely accessible worldwide.
The University Library of the LMU Munich (Universitätsbibliothek) offers postgraduates the opportunity to submit their theses in electronic form,
provided that the doctorate regulations (Promotionsordnung) applicable to their subject contain an appropriate ruling. Please ask your faculty about
the submission of electronic theses and the corresponding requirements.
Please upload your thesis first, then submit all other required documents to Publication Services Theses.
Before submitting your thesis, please check that you have fulfilled the legal copyright requirements. Have you asked the rights owners of any works you have used or obtained from the internet for permission to use them, or have you identified your sources appropriately? (Please also refer to §51 of the Urheberrechtsgesetz, UrhG - the German copyright law). Do remember to ensure that you have paid any licence fees applicable to the use of maps downloaded from the internet. As the author of your thesis, you are responsible for clarifying the appropriate rights. Many publishers permit secondary publication as a thesis. The following applies to cumulative theses:
By publishing your thesis in the University Library's repository, "Electronic theses", you indemnify the University Library from all claims by third parties arising from the infringement of a copyright or exclusive usage rights.
Act on Copyright and Related Rights (Urheberrechtsgesetz, UrhG)The title page of your faculty must be included in all theses. You received it along with all the other relevant documents from your faculty.
It contains the following data:Referees as well as the dates of submission and oral examination are not needed in postdoctoral theses (Habilitationsschriften).
Examples of title pages for all faculties (in German)
At present, you can only upload your thesis to the repository as a PDF document. The complete thesis must be contained in one single PDF file.
Please upload your thesis and wait until you receive a confirmation by email that the upload is correct (next working day at the latest). Only then should you print your thesis and submit it with the necessary documents to the Publication Services Theses.
In order to publish your thesis in the repository of the University Library of the Ludwig-Maximilians-Universität in Munich, legally binding permission is required. You must therefore confirm that
You grant the University Library
After uploading your electronic thesis to the repository (see paragraph 7) you submit the following at Publication Services Theses:
You can submit your copies either personally, by a third person, or by postal mail.
If you send your thesis from a non EU country please ask for customs regulations in
advance. Parcels held at German customs will be returned to the sender!
You must register before you can upload your thesis to the repository.
After registration, you can log in with your username and password by clicking on the menu item "Login".
Publication Services Theses will check your thesis for structural accuracy and inform you of this via email. Your electronic thesis will be published online after Publication Services Theses receives your complete documents, including the printed depository copies.
Please note: After uploading and submitting your thesis to the repository, it will not be possible to make any further changes to your thesis.
If the file name is wrong or if you don't fill in the document properties correctly, Publication Services Theses cannot accept your thesis.
Name your file like this: Surname_Firstname.pdf. For example:
Schulz_Franziska.pdf
Meyer_Hans-Peter.pdf (if the first name is "Hans-Peter")
Meyer_Hans_Peter.pdf (if the first name is "Hans Peter")
Schmidt_Amelie_von.pdf
If your first name or surname contains characters like ä, ö, ü, and ß please resolve these as: ae, oe, ue, and ss etc.
If you are converting a PDF file directly from your Word program, please click on the "File" tab before conversion and enter the following in your Word file:
Create the PDF file via "File" > "Export" -> "Export as PDF" (activate the option PDF/A here) or via "File" > "Save as Adobe pdf" (activate the option PDF/A here). Do not create the PDF file via "Print" as the document properties will not be transferred.
Create the PDF file via "File" > "Export as" -> "Export as PDF" (activate the option PDF/A here) > Export
On a computer with macOS, the language setting is probably not transferred to the PDF file. In this case the language is set by the Publication Services Theses.
After converting your university text to a PDF file, open it in "Adobe Acrobat Pro".
Click on "File" > "Document Properties"
The PDF document properties, which are analyzed by the full text search, can be generated under LaTeX with the hyperref package. Insert the following commands in the document header of your LaTeX document:
\usepackage{hyperref}
\hypersetup {
pdfpagemode = {UseNone},
pdftitle = {Titel Ihrer Hochschulschrift},
pdfauthor = {Vorname Nachname},
pdflang = {de-DE}
}
Codes of common languages:
German: | de-DE |
British Englisch: | en-GB |
American Englisch: | en-US |
French: | fr-FR |
Spanish: | es-ES |
Italian: | it-IT |
If you choose to write your thesis in Microsoft Word, we strongly recommend that you use templates for headlines, text, footnotes, etc. This will help you to structure and format your text.
You can download templates for LaTeX here. Please use the appropriate template for your faculty or graduate school. If no template is available for your faculty/graduate school, please use the general template.
General LaTeX Template
LaTeX Template for Biology
LaTeX Template for Chemistry
LaTeX Template for the Graduate School of Systemic Neurosciences
LaTeX Template for Medicine
LaTeX Template for Physics
LaTeX Template for Veterinary Medicine
At present, the only permissible file type for the upload of your thesis to the repository is PDF. The complete thesis must consist of one single PDF file.
We recommend Adobe Acrobat. Starting with version 8, it supports the creation of PDF/A compatible PDF files. Don't confuse "Adobe Acrobat" with "Adobe Acrobat Reader", which can only read PDF files, but cannot create them.
A computer with Adobe Acrobat already installed is at your disposal in the computer pool of the University Library.
If Windows is your operating system, you may install the PDFCreator software at no charge.
LaTeX (or TeX) usually uses bit-map fonts. Several PDF viewers (e.g., Acrobat Reader) have problems displaying these fonts. They should therefore be avoided, not only for this reason but also because they result in large files. The following alternatives exist:
Using pdflatex (recommended)
The program pdflatex is included in each current LaTeX distribution. It generates PDF files directly.
or
Using dvipdfm (also recommended)
With dvipdfm, the standard LaTex file format DVI is converted into PDF files. Diagrams in EPS, JPG, and PNG formats can be processed directly by using the LaTeX graphics package. Most LaTeX distributions contain dvipdfm.
or
Using modern computer fonts in the Type-1-Postscript-Format
You can download these fonts, if they are not included in your LaTeX distribution, from the Comprehensive TeX of Archives Network (CTAN). With dvips, the options "- Pcmz Pamz" are appropriate. To convert postscript files produced by dvips into PDF files, you can use Acrobat Distiller under Windows or MacOS platforms and/or ps2pdf (with Ghostscript version 6.0 or higher) under Unix/Linux. However, with this method, it is not possible to create hyperlinks in your document.
Comprehensive TeX Archive Network (CTAN)
Please don't activate any security settings in your PDF file. These settings will not prevent violations of your copyright by other people. The Deutsche Nationalbibliothek in Frankfurt (National Library) cannot process a thesis with activated security settings. Publication Services Theses will therefore not accept it.
If your thesis is associated with a patent application, you can request the University Library to hold back the publication of electronic and printed depositary copies. The doctorate regulations of your faculty must allow the delayed publication of your thesis in the case of a patent application.
In this case, upload the electronic version of your thesis to the repository and submit the following:
An extension of the embargo period is possible after prior consultation with Publication Services Theses by e-mail at the earliest 4 weeks before the end of the embargo period, provided that the relevant doctoral regulations allow for a longer embargo period. You will then receive an extension form.
Form for the issue of a blocking note due to a patent application [105 kB, PDF file]If you want to publish your thesis in a journal and the journal requires an embargo period, you can request the University Library to hold back the publication of electronic and printed depositary copies. The doctorate regulations of your faculty must allow the delayed publication of your thesis in the case of a publication in a journal.
In this case, upload the electronic version of your thesis to the repository and submit the following:
An extension of the blocking period is possible after prior consultation of Publication Services Theses via email 4 weeks at the earliest before expiry, provided that the relevant doctorate regulations allow a longer blocking period. You will then receive the extension form.
Form for the issue of a blocking note due to publishing in a journal [108 kB, PDF file]Postal address
(before sending parcels from non-EU-countries please check customs formalities)
Universitätsbibliothek der LMU München
Publikationsdienste Dissertationen
Geschwister-Scholl-Platz 1
80539 München
Address for personal delivery
Universitätsbibliothek der LMU München
Publikationsdienste Dissertationen
Room 1108 (House 1 / First Floor)
Leopoldstraße 13
Opening hours of Publication Services Theses
Monday - Friday: 9:00 - 12:00 (no appointment is neccessary)
If you have questions about the submission of your thesis, please contact
Tel: +49-(0)89-2180-9486 (Claudia Höhn)
E-Mail:
Tel: +49-(0)89-2180-3589 (Anja Soujon)
E-Mail: